IMCG F-6/2, Islamabad, is committed to protecting the personal information of its students, parents, staff, and visitors. This Data Protection Policy outlines how we collect, store, and use personal data, ensuring it is handled with confidentiality, integrity, and security.

1. Purpose

The purpose of this policy is to ensure that all personal information processed by IMCG F-6/2 is managed responsibly and securely, in line with institutional values and legal obligations.

2. Scope

This policy applies to all personal data collected through:

  • Admission forms and registration processes.

  • Academic and administrative records.

  • Online submissions via the college website.

  • Communication with parents, students, and staff.

3. Principles of Data Protection

We follow these key principles when handling personal data:

  • Lawfulness and fairness: Data is collected and used only for legitimate institutional purposes.

  • Transparency: Individuals are informed about how their information is used.

  • Data minimization: Only relevant information is collected and stored.

  • Accuracy: Records are kept accurate and updated where necessary.

  • Security: Appropriate measures are taken to protect data from unauthorized access, loss, or misuse.

  • Confidentiality: Personal information is shared only with authorized persons or authorities, when required by law.

4. Types of Data Collected

The institution may collect:

  • Student data (name, date of birth, contact information, academic records).

  • Parent/guardian contact details.

  • Staff and faculty records.

  • Attendance, examination, and disciplinary records.

  • Limited website user data (inquiry forms, downloads, analytics).

5. Data Usage

Personal data is used strictly for educational, administrative, and legal purposes, such as:

  • Admissions and student registration.

  • Academic progress tracking and examinations.

  • Communication with parents/guardians.

  • Maintaining staff and payroll records.

  • Improving services through secure website analytics.

6. Data Sharing

Data is not shared with third parties except:

  • When required by the Federal Directorate of Education (FDE), FBISE, or other authorized bodies.

  • When required by law or government authorities.

  • With service providers (such as exam boards) for legitimate academic purposes.

7. Data Retention

  • Student and staff records are retained as long as necessary to fulfill academic and legal requirements.

  • Outdated or unnecessary data is securely archived or deleted in accordance with institutional guidelines.

8. Data Security Measures

  • Restricted access to personal records.

  • Secure storage of physical files and digital databases.

  • Regular monitoring of systems to prevent unauthorized access.

  • Staff awareness and training on data confidentiality.

9. Rights of Individuals

Students, parents, and staff have the right to:

  • Request access to their personal data held by the institution.

  • Request correction of inaccurate or outdated information.

  • Seek clarification on how their information is used.

10. Policy Updates

This policy may be updated to reflect new regulations or institutional requirements. Any changes will be published on the college website.

11. Contact

For questions or concerns regarding this policy, please contact the College Administration Office through details provided on the Contact Us page.